Job Description

Job Description

Job Description

Job Summary 

Project Administrator I is an entry-level role designed to provide foundational project assistance, document management, scheduling support, and client communication under supervision. This position supports engineering and technical teams across various disciplines, ensuring the smooth execution of project activities within AET’s standards of quality, integrity, and innovation. 

Essential Duties and Responsibilities 

Reasonable accommodations or workable solutions may be made to enable individuals with disabilities to perform essential functions. 

• Support project setup and tracking using AET’s project management systems (e.g., Dynamics, Qest).
• Assist with project milestones, and work assignments, ensuring alignment with project timelines and AET project standards.
• Monitor project progress and communicate updates to supervisors and stakeholders.
• Review and organize project documentation, including contracts, proposals, reports, and client correspondence.
• Ensure all project files are maintained according to AET’s compliance standards and readily accessible.
• Proofread, format, and distribute documents as needed, ensuring accuracy and alignment with AET branding.
• Serve as a secondary point of contact for clients, handling basic inquiries and routing complex issues to appropriate team members.
• Facilitate communication between project teams, clients, and other stakeholders, ensuring all parties are informed of project requirements and updates.
• Utilize project management software and organizational tools to support project tracking and reporting.
• Process invoices, expense reports, and other administrative tasks related to project activities.
• Assist in maintaining calibration and compliance logs for equipment and project-specific needs.
• Engage in training programs and mentorship opportunities to build technical knowledge and administrative skills.
• Collaborate with multidisciplinary teams to gain exposure to engineering practices and processes.
• May assist in lab processes after proper training and appropriate PPE is acquired. Should not be more than 10% of total hours. 

Supervisory Responsibility 

None 

Qualifications and Education Requirements 

• High School diploma or equivalent required.
• Previous administrative or project coordination experience is beneficial but not required.
• Proficient with Microsoft Office 365 applications (Word, Excel, Outlook, PowerPoint).
• Strong organizational, communication, and time-management skills.
• Ability to work effectively and independently in a fast-paced, deadline-driven environment.

Preferred Skills 

• Knowledge of construction or engineering terminology.
• Interest in assisting project managers and department managers in everyday tasks.
• Ability to communicate effectively with coworkers, clients, and the general public. Experience with AET’s business systems (e.g., Dynamics, Qest, BoreDM).

Work Environment 

This job primarily operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. This position will occasionally be required to operate in a field environment. 

Pay Transparency 

Base compensation is expected to be in the range of $22.00-$24.00 per hour based on skill set and experience. AET offers a comprehensive benefits package, including health benefits, insurance, Employee Stock Ownership Plan (ESOP), long term savings, paid time off, and professional development opportunities. The selected candidate must be authorized to work for any employer in the U.S. without requiring visa sponsorship now or in the future.

Physical Demands 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands or fingers, handle or feel; and reach with hands and arms. The employee is occasionally required to sit; climb or balance, and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. 

Other Duties  

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Notice to Third Party Agencies: AET does not accept unsolicited resumes from third party recruiting firms. Absent a signed Service Agreement by AET’s VP of Human Resources, AET reserves the right to pursue and hire these candidates without financial obligation to recruiters or agencies.

Compensation details: 22-24 Hourly Wage

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