Job Description

Job Description

Job Description

Description:

Boys & Girls Clubs of Carson’s Mission: The Boys & Girls Clubs of Carson (BGCC) offers our young people a safe environment where they can have fun and be themselves, dedicated adult mentors who respect and listen to them, and outcome-based programs that empower youth to become lifelong learners.

PRIMARY FUNCTION:

Play a key role as part of membership coordination and entry by collecting and managing Vision Member Tracking System (MTS) data to analyze business functions, productivity and redundancies. In addition, NYOI YDP creates systems for attendance tracking, including internal audits. NYOI YDP is responsible for training selected staff to collect, enter and submit units.

KEY ROLES (Essential Job Responsibilities)

Program Development and Implementation

• Greet and welcome all visitors.
• Answer telephones, provide general information, refer callers to other staff or take messages as necessary.
• Answer inquiries about BGCC programs and activities and when necessary transfer information to appropriate staff.
• Responsible for cataloging, organizing and sharing data with staff to facilitate data analysis.
• Maintain Vision Member Tracking System (MTS) database by entering new/updated member information.
• Track program attendance and enter information into Vision Member Tracking System (MTS) database.
• Enter new/ renewing member registration forms into Vision Member Tracking System (MTS).
• Assist in developing tools that will streamline the data collection process.
• Create auditing tools alongside Club Experience Director to ensure data is up to date and completed quarterly.
• Maintain regular communication with Site Directors/Coordinators about attendance, membership data and data findings.
• Identify data tracking errors and communicate them to Club Experience Director and Director of School Services.
• Review and audit Vision MTS on a regular basis to ensure accuracy of data. Make corrections and additions to database records as required.
• Uses in-depth knowledge of the database to extract data and generate required reports and queries analyses in varying formats as requested.
• Maintain member confidentiality and protect operations by keeping information confidential.
• Train and hold Site Directors/Coordinators accountable for adhering to the organization's attendance standard operating procedures.
• Develop and implement systems to ensure timely and accurate entry of all membership and attendance data.
• Generate necessary LAUSD enrollment files on a monthly basis.
• Responds quickly and effectively in emergencies.
• Be alert to any situation or condition, which requires the VP of Operations, Senior Director of Operations, Director of School Services, Club Experience Director attention.

ADDITIONAL RESPONSIBILITIES:

• May participate in special programs and/or events.
• May be required to help in other program areas.

· Create reports pertaining to attendance, registration, end of the year data, MTS, etc.

• Assume other duties as assigned.

RELATIONSHIPS:

Internal: Maintains close, daily contact with Club staff (professional and volunteer), Club

members, and supervisor to receive/provide information, discuss issues, explain guidelines/

instructions; instruct; and advise/counsel.

External: Maintains contact with external community groups, schools, members' parents and

others to assist in resolving problems.

SKILLS/KNOWLEDGE REQUIRED:

• High School diploma or GED.

• Formal computer training an advantage.

• Ability to deal with the general public and work under pressure.

• Data Entry skills

• Bilingual

• Strong organizational skills.

• Keen ability to multitask and work with tight deadlines.

• Excellent communication skills, language and writing skills a must.

• Attention to detail and thoroughness

• Analytical and results driven

• Confidentiality.

• Problem solving and decision making skills.

• Mandatory CPR and First Aid Certifications and TB clearance.

ENVIRONMENT AND WORKING CONDITIONS

Tasks are regularly performed with moderate exposure to environmental conditions such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, and temperature and noise extremes.

PHYSICAL AND MENTAL REQUIEREMENTS

Tasks that involve the ability to exert very moderate physical effort in light work, typically involving some combination of standing and/or seating for long periods of time, stooping, kneeling, crouching, and crawling, and which may involve some lifting, carrying, pushing, and/or pulling of objects and materials of moderate weight.

Disclaimer

The information presented indicates the general nature and level of work expected of employees

in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive

inventory of all duties, responsibilities, qualifications and objectives required of employees

assigned to this job.

SCHEDULE

Monday to Friday 9:00am-6:00pm

BENEFITS

· Health Insurance – BGCC pays 100% premium cost for employee

· Dental Insurance – BGCC pays 100% premium cost for employee

· Vision Insurance – BGCC pays 100% premium cost for employee

· Life Insurance – BGCC pays 100% premium cost for employee

· Long-Term Disability Insurance – BGCC pays 100% premium cost for employee

· 401(k) Retirement Savings Plan

· Paid Vacation and Sick Time Accrual

· Professional Development Opportunities

Job Tags

Similar Jobs